Time off, handled

PTO, sick days, state leave. Who's keeping track?

Set up your time-off and leave policies once — by role, location, or team — and TalentHR tracks accruals, balances, and approvals automatically.

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HR software badges and awards from trusted industry platforms
TalentHR
5k+ small businesses
10-min setup, no IT needed

Without TalentHR

TalentHR

Running time off from a shared spreadsheet and a string of emails works, until it doesn't.

  • The request was approved twice, because two managers both said yes.
  • The accrual balance nobody's updated since last quarter.
  • The state leave rule you didn't know applied, until it became a problem.
  • The whole team out the same week, and no one caught it.

It adds up.

With TalentHR

TalentHR

Someone requests time off, and TalentHR applies the policy you set and keeps everything in sync, automatically.

  • The right policy applies based on the employee's role and location.
  • Accruals and balances update on their own — no spreadsheet.
  • Approvals route to the right manager, who can see who's already out.
  • Every request is recorded, so your history is always clean.

All, automatically.

From request to record, handled in one place

TalentHR turns time-off tracking into one self-running workflow, accurate down to the hour.

Set your policies once

Configure time-off and leave policies by role, team, location, or down to individual employees. Set them up once, and forget all about manual sorting.

Balances that update themselves

No more spreadsheets, for real. Balances move as people earn and take time, so everyone's looking at the same accurate number.

Approvals that route themselves

Requests go to the line manager automatically (and any additional approvers you set), with a clear view of who's already out that week. No more back-and-forth emails.

A clean record for everything

Every request, approval, and balance change is logged and easy to find. When you need the full picture for an audit or a dispute, it's right there.

Made for multi-location teams

Set up location-specific policies, and the right one applies to each employee. A growing, distributed team stays organized as the rules differ state to state.

Your team helps themselves

Employees check their own balances and request time off directly (via the web, our mobile app, email, or Slack) and managers respond the same way.

TalentHR is an HR software and does not provide legal advice. Employers remain responsible for their own compliance obligations.

Honest feedback from teams who switched to TalentHR

Less chasing. Cleaner records.

It's been very easy to use and implement, and it fits our needs without paying hundreds for other tools that do the exact same thing with maybe a few more bells and whistles.

Cosmas U.

CEO

Oil & Energy

TalentHR is an excellent tool for an HR Manager; you can go from your 1000 Excel sheets to this HRMS and have all the information you need together.

Nikolleta B.

Human Resources Manager

Program Development

It has been a great tool in my school, my teachers know exactly where to go when they need help, and the way to manage PTO is fantastic!

Alejandro P.

Principal

Education Management

Reviews verified on TalentHR

Still tracking time off in a spreadsheet?

Set up your policies once in TalentHR, and every request after that gets applied, approved, and recorded the right way — without you chasing anyone.

Frequently asked questions

Can I set different time-off policies for different people?
Yes. Set allowances by role, location, department, or tenure — so a brand-new hire, a five-year employee, and your team in another state each get the right number of days automatically, without you tracking it by hand.
Does it track accruals and balances for me?
Yes. Balances accrue and update on their own: monthly, per pay period, or however you set it, so everyone sees the same accurate number and no one's reconciling a spreadsheet at the end of the year.
Can it handle carryover, caps, and "use it or lose it"?
Yes. Set rollover rules, maximum balances, and end dates per policy, and TalentHR automatically applies them.
Can I track more than just vacation, sick days, parental, unpaid, and the rest?
Yes. Create as many leave types as you need — PTO, sick leave, parental, bereavement, jury duty, unpaid — each with its own rules, so everything lives in one place instead of scattered across calendars and inboxes.
We have employees in different states with different sick-leave rules. Can it handle that?
Yes. You set up location-specific policies, and the right one automatically applies to each employee.
Can I see who's already off before I approve more time off?
Yes. A shared team calendar shows who's out and when, so you can catch coverage gaps before they happen.
Is TalentHR just for time off?
No — TalentHR is a full HRIS, not a single-purpose tool. Time off is one piece. You also get a central employee database, an org chart, onboarding, hiring and applicant tracking, document storage and e-signatures, performance reviews and surveys, and employee self-service — all in one web platform and mobile app. Most teams start with time off and grow into the rest without adding another system.